Organizing Your Files

How To Stop Wasting Up To Two Hours Per Day Looking For Information

On average office workers spend one to two hours per day looking for information. Having an organized, searchable file and folder structure makes everyone more efficient –and this course will show you how to do it

Brain Bites micro-learning courses are information-rich and convey important topics with an engaging mix of video and animation. With 5 minute video lessons and 30-minute-or-less courses, Brain Bites are the perfect tool to educate today’s busy workforce.

Objectives – You will be able to:

• Describe common mistakes people make in naming their electronic files
• Identify the different uses for file names and folder structure in searching and browsing
• Discuss the best use of local, network, and cloud-based storage drives, and the pros and cons of saving to each
• List six rules to help name files appropriately
• List four rules to use folders effectively
• Describe how to use the search function on Windows PCs or Macs, including where to find the tools to fix the search index if needed
• Discuss the use of the Quick Access list on a PC or the Favorites list on a Mac
• Describe how to use advanced search features to help clean up your filing system